Running Reports with Annual Report Data
Fun Literary Fact for the Day:
Pablo Neruda hated butterflies. More on that later. First off, I
wanted to thank the Merri-Hill Rock Coop for inviting me to come talk about
statistics last week. It was a very informative discussion that certainly
helped me get a better understanding of how all of you use the annual report,
as well as think of ways to improve it going forward. I wanted to follow
up on a few items that were discussed at the meeting before I completely
forget.
In giving a quick overview of LibPAS, the software we use to
collect the statistics for the annual report, I demonstrated a few features
from the ‘Reports’ page. I’m working on scheduling a webinar on the
reporting function of LibPAS but, until then, the vendor gave me permission to
send all of you the guide they give to their clients, like me. Not all of it will apply, since I have a higher level of access
that allows me administrative privileges. The vendor has added some new
functions as well, so it’s slightly out of date, which is part of the reason I
did not share it previously. However, I’ve been told that enough remains
the same that it still covers the basics and should get everyone started.
You cannot alter or
delete the data in any way in the process of generating reports, so feel free
to just play around with it. Honestly, I’ve found that to be the best way
to get a handle on the different kinds of reports, some more useful than
others. The most frustrating part is that the software appears to generate
a new report any time you change almost any of the settings. My
recommendation is be to be mindful of how you title your reports and, once
you’ve got the settings exactly how you want them, delete the older versions
right away. The information on when the report was generated (including
date, hour, and minute) can be found in the ‘Updated’ column of the ‘Report’
tab. You can use most, if not all, of the data elements in a report,
including the key ratios; those are the analytical calculations like circ. per
registered user, staff expenditures expressed as a percentage of budget,
etc. The guide shows you how to choose elements, choose locations, filter
the data, and all kinds of other fun things.
The reports also let you access the
prior year data going back to 2010, which is all I have been able to load thus
far. A word of caution, though; it’s hard to compare certain data
elements over several years because the definition of some elements has
changed. For example, circulation statistics were not broken out by
material type until 2012. IMLS has the definitions for past years
on their website. Going back to FY2006, you can find them in the link to
a PDF document titled ‘Data
Element Definitions’ for each respective year. Prior to that, they
are simply linked to as ‘Definitions’ or contained in the ‘Documentation’ for
that particular year, usually in one of the indexes. I also do not have
the data for database and/or eBook usage going back to 2010 because it is a
recent addition to the federal survey. The data was collected in the
past, just not necessarily as part of the annual report and I’m still working
on piecing it all together from other sources.
If you have any questions about the
reports, or need your login info for LibPAS, please don’t hesitate to reach out
to me and I’ll do my best to help.
Tim Rohe
Reference Librarian/State Data Coordinator
New Hampshire State Library
603-271-2060
603-271-2144 (Reference Desk)
P.S. OK, back to Pablo Neruda. I’m reading a big
honkin’ collection of every single ode by Pablo Neruda, appropriately titled All
the Odes, and I have to say that I was a little taken aback by the
level of vitriol directed toward one of nature’s more delicate creatures in Ode
to the Butterfly. The poetry gatekeepers had always led me to believe
that Neruda was quite fond of butterflies and it is true that they show up
quite frequently in his love poems. The guy’s even got a genus of
butterflies named after him! But now my eyes are open. Things start
out OK in the ode to the humble butterfly, with their wings described as
shimmering in the sky like jewels. However, the ode literally take a dark
turn when a cloud of butterflies from Argentina blots out the sun and attacks
(attacks!) Neruda and his friend on horseback then goes on to devour whole
fields of crops. In order to stop this invading horde, Neruda threatens
to burn down the sky. It ends with, “I shall bring fire without sadness,
I shall bring the spark of punishment to the butterfly mountain.” It’s
kind of like The Hobbit, except Smaug is a cloud of butterflies instead of a
fire-breathing dragon. Look, I’ll admit that I don’t know enough about
the history of conflict between Chile and its neighbors, particularly Argentina,
to know whether or not Neruda is using this as a thinly veiled metaphor for
immigration issues or border tensions between the two countries. Still, I
can’t help but think that the only worse allegorical substitute he could have
used is puppies. Puppy Mountain sounds adorable!
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