Van adjustments week of 12/23-12/27

I have come up with a plan to ensure that most libraries will receive a delivery next week.
The plan is we will eliminate the SE-A and SE-B routes, on Tuesday, December 24, 2024.  

The libraries affected on  SE–A are:
Barrington, Newmarket, Stratham, Greenland, Hampton, Exeter, Brentwood, Plaistow, Atkinson, Hampstead, Danville, Sandown, Chester.

The libraries affected on SE–B are:
Auburn, Derry, Windham, Pelham, Londonderry, Litchfield, Hudson, Nashua, Hollis, Milford, Amherst, Merrimack, Bedford, Manchester.

On Tuesday, December 24, 2024  we will deliver to these libraries:
Greenfield, Francestown, Hopkinton, Allenstown, Pembroke, Chichester, Canterbury.

For the libraries in the North Country, our North Country driver is planning to combine the Tuesday/Thursday stops and make those deliveries on Tuesday, December 24, 2024. Those libraries are:
Whitefield, Lancaster, Groveton, Stratford, Colebrook, Errol, Gorham, Jefferson, Randolph,  Jackson, North Conway, Conway, Madison, Bartlett, Twin Mountain.
I’m not sure if that’s the exact order, but the driver will do their best to stop at each library.

For the  SW part of the state, on Tuesday, December 24, 2024 we will deliver to:
Webster, Salisbury, Andover, Wilmot, Grafton, Canaan, Enfield, Etna, Springfield, Sutton, Warner, Bradford, Sunapee, Weare.

Then on Thursday, December 26, 2024 we will deliver to the North Country libraries that usually receive on Wednesdays, which are:
Plymouth, Rumney, Wentworth, Warren, Orford, Piermont, Haverhill, North Haverhill, Woodsville, Bath, Lisbon, Littleton, Bethlehem.

There will NOT be a SW route on Thursday, December 26, 2024.

If you have any questions please feel free to reach out to me.
Have a wonderful and safe Holiday.

Best,
Jill M Witham
Van Service Coordinator
New Hampshire State Library
603 271-2206
Jill.m.witham@dncr.nh.gov

ILL fixes and enhancements Thu 12/19

The NHAIS ILL System will be offline briefly starting at 10 o'clock tonight (Thursday, Dec. 19). Fixes and enhancements will be installed.

-The Request Records and Lender Response Records reports at Staff Dashboard > Statistics > Activity and Request Reports would time out when a large amount of data was included in the reports. To resolve this issue, the output is being changed from “Excel Only” to “CSV Only.” The two reports can be run at the same time but will be downloaded in two separate CSV files that will open in Excel or other spreadsheet programs.

-Redundant policy links at the bottom of the Participant Record will be removed. The policy links at the top of the Participant Record remain always available as they are frozen when scrolling.

-For libraries that allow patron-initiated ILL requesting and use SIP2 for patron authentication, the Patron Lookup function required staff to enter the patron’s PIN. With tonight's program update, SHAREit will not require the patron’s PIN if the ILS supports lookup without it. The ILS Lookup will still display the “PIN” field to accommodate systems that require it. If staff enter a barcode and not a PIN the patron record will be returned if the ILS does not require a PIN--but if the ILS requires a PIN, staff will see an error message and will need to enter the patron’s PIN. Libraries may need to check with their ILS vendor for confirmation of whether authentication can be done by staff without the patron’s PIN.

No SE-B van Thu 12/19

Due to unforeseen circumstances we need to cancel today’s Southeast-B van route (Thursday, Dec. 19).
The affected libraries are:

Windham
Pelham
Salem
Derry
Londonderry
Hudson
Nashua
Milford
Amherst
Merrimack
Bedford
Manchester

Sincerely,
Jill M Witham
Van Service Coordinator
New Hampshire State Library

008 - Sound Recordings, Musical Scores, and 006 tags

At the end of last month I covered the character positions (aka bytes) in the 008 tag that are consistent regardless of the Type of Record code and Bibliographic Level code in the leader. 

Today I am going to talk about what you will find in bytes 18-34 in a record for a sound recording or musical score. I am covering both because they are identical.

Records in the REC format will have a Type code of "j" (musical sound recording) or "i" (non-musical sound recording) in the leader and a BLvl code of "a" (monographic component part), "b" (serial component part), "c" (collection), "d" (subunit), "i" (integrating resource), "m" (monograph), or "s" (serial). 

Records in the SCO format will have a type code of "c" (notated music) or "d" (manuscript notated music).

Within the 008 tag of a REC or a SCO record the specific positions indicated contain these elements:

• 18-19: contains a 2-character code, from MARC Form of Musical Composition Codes,  indicating the form of composition
  
  
• 20: indicates the format of music -- for a sound recording this will be "n" (not applicable)
  
  
• 21: indicates the music part -- for a sound recording this will be "n" (not applicable)
  
  
• 22: the intellectual level of the audience for which the work is intended (preschoolers, specialists, etc.)
   
• 23: the form of the work (microfilm, large print, etc.) - blank means it is none of the specific formats for which there is a code which is what you will typically see on a sound recording record
  
  
• 24-29: the nature of the accompanying matter - up to 6 codes are used to identify the types of material that accompany the sound records (discographies, historical information, instruction materials, etc.)
  
  
• 30-31: indicates the type of literary text recorded on spoken word sound recording (this position will be blank for musical recordings)
  
  
• 32: this position is not currently defined
  
  
• 33: indicates the transposition and arrangement of notated music -- for a sound recording this will be "n" (not applicable)
  
  
• 34: this position is not currently defined

This post comes with a bonus -- the 006 tag which is used for the "additional" characteristics of an item that cannot be coded in the fixed field. For example, you might find in field 006 the serial-related information of a sound recording that is issued as a serial. The first position (0) of the 006 contains the type code for that aspect of the item being coded and the other positions (1-17) correspond to positions 18-34 of the 008 tag. This parallel definition is true for all the formats so what you have learned over the past few weeks applies to the 006 tags beginning with those type codes as well. 

 

Brief ILL outage Sun 12/15 10pm

The NHAIS ILL System will be offline briefly starting at 10 o'clock Sunday night, Dec. 15. Software updates originally scheduled for Thursday night will be installed at that time. No changes affecting program functionality have been announced as part of this upgrade.

2022 ILL stats going away

Each New Year's Day, old statistics are purged from the NHAIS ILL System. If you need ILL stats from 2022, be sure to download them by December 31. Statistical information is retained in the ILL program for the current year plus the previous 2 full calendar years, even for requests that have been deleted. Starting January 1 the stats will cover transactions from 2023 through 2025.

If you need a quick count of your loans and borrows, go to Staff Dashboard > Statistics > Activity and Request Reports, enter a date range, choose a format (HTML is usually fastest), choose Net Activity, and click Submit.

While most of the reports available in the system give you counts of loans and borrows for a certain period, if you're interested in details like title, author, format, date/time of request creation, and final disposition of the request, check out the reports called Request Records (for your borrowing activity) or Lender Response Records (for your lending activity).

The Request Records and Lender Response Records reports are only available as spreadsheets so you must select EXCEL as the output format.

If you use the new reports--formerly under Reports (beta) and now under Reports (new)--note that they will let you enter dates from outside the valid ranges. You may see results for transactions that were never completed but these numbers will not be an accurate reflection of your total ILL activity.

A 12-minute video on Finding Your ILL Statistics is available on YouTube. Still have questions? Contact the NHAIS Help Desk by e-mail or phone 603-271-2141.
 

Brief ILL outage Thu 12/12 10pm

The NHAIS ILL System will be offline for a few minutes tonight (Thursday, Dec. 12), starting at 10 o'clock. This interruption is to install software updates. No changes affecting program functionality have been announced.

No NC van Thu 12/12

The North Country van route has been cancelled due to dangerous road conditions (Thursday, Dec. 12).  All NC libraries that receive delivery ONLY on Thursdays will receive a makeup delivery next Tuesday.
Be careful out there!

Charles Shipman
N.H. Department of Natural & Cultural Resources
New Hampshire State Library

 

Renewed by Lender bug

Requests in Renewed by Lender status in the NHAIS ILL System have not been changing to Overdue status when they should. A fix for this bug is in the works.