November 20, 2014

October Deletions

Earlier this week I finished up the last of the holdings deletions files sent in October. If you did not get an email or a phone call from me about issues with your file that means it was processed and you may send another file and that you can include more than 20 numbers in your files in the future.
If you have not sent a file yet, please include no more than 20 numbers in it AND don't send another file of deletes until your first file is processed at the end of the month.

Here is what we got in October 2014:

  • 175 files, containing 16,503 bib#s, were sent to us for processing in a format we could work with
  • 40 of those files included at least one bib# that had spaces in front of it requiring that we edit the spreadsheet before it could be successfully processed -- we did not have the time to contact every library that this applies to -- everyone should watch out for this when creating files
  • 9 files had an error that indicated they hadn't been saved as csv files (they might have been renamed as .csv, but weren't truly csv files)
  • The deletions for the files that were as requested (126 files) were all processed and deleted from NHU-PAC by the close of business on October 31st

Note: There were quite a few bib#s sent to us that identified records that did not have a holding for the sending library. When you look up an item in NHU-PAC to find the bib# be sure to verify that your library has a holding on that record. There are many cases where there are multiple matches in the database for the same ISBN and if you give us the bib# for the wrong record your holding won't get deleted.

The deletions files received in November will be processed the first week of December. I will post here when all the files are done for the month.

If you need help creating your deletions file please check out the video we created that walks you step-by-step though the process.






November 19, 2014

No LR Van Monday, November 24, 2014

There will be no Lakes Region Van Delivery Route on Monday, November 24, 2014, due to scheduled time off/subs.

The following libraries will not receive delivery on Monday:

Tilton
Bristol
New Hampton
Plymouth
Ashland
Holderness
Meredith
Moultonborough
Ossipee
Effingham
Wolfeboro
Gilford
Laconia
Concord Public

Diana

Diana DeCota
Library Technician II
NH State Library
20 Park Street
Concord, NH  03301
(603)271-2206
diana.decota@dcr.nh.gov

NHU-PAC offline Wed 11/19 8:30-8:40am

Wednesday, Nov. 19: Because of continued issues with NHU-PAC intermittently turning up no search results when there should be something, I'm going to restart the server this morning start at 8:30.  Expect the NHU-PAC to be offline until about 8:40.  This should take care of searching discrepancies that have been happening since yesterday morning's power outage.

November 18, 2014

NHU-PAC searching

Tuesday, Nov. 18, 7:40 a.m.: There was an overnight power outage in Concord which affected the NHU-PAC.  All functions appear to be back to normal at this time.

November 17, 2014

No NC van Mon. 11/17



The North Country route is cancelled today (Nov. 17) due to bad weather and driving conditions. The following libraries will not receive van deliveries today:

Campton
Thornton
Lisbon Regional High School
Lisbon
Monroe
Dalton

Donna Gilbreth
Supervisor, Reference and Information Services
New Hampshire State Library
20 Park Street
Concord, NH 03301
603-271-2060

November 13, 2014

Alexandria export workshop Wed. 11/19 1:30pm - corrected link


An online workshop will take place next Wednesday (Nov. 19) to demonstrate exporting files of MARC records from Alexandria for purposes of adding holdings to the NHU-PAC.

To participate in the online demo, you'll need to be able to use GoToMeeting and to hear audio (via speakers or headphones) from your computer.  You don't need a microphone--participants will be able to submit questions through their keyboards.

use this link for Exporting Records from Alexandria, Wednesday, Nov. 19, 1:30 p.m.:



Although I've booked 45 minutes for the session, I expect all the important information will be covered in less than half that time.  You're welcome to join from work, from home, or from the road (unless you're driving, of course).  To attend, click on the link above at least 5 minutes before the scheduled start time and follow any prompts to launch Citrix GoToMeeting.  If you have questions about how the online meetings work, you can read the GoToMeeting FAQs or contact the NHAIS Help Desk.

[An earlier version of this message which was briefly posted on the NHAIS Notes blog had the wrong link for the workshop.  The URL listed above is correct.]

November 5, 2014

LibraryWorld export workshop Nov. 13 10am

An online workshop will take place next Thursday (Nov. 13) to demonstrate exporting files of MARC records from LibraryWorld for purposes of adding holdings to the NHU-PAC.  A similar workshop for Alexandria users will be scheduled soon.  Also expect another workshop aimed at libraries that don't have a computerized catalog.  Workshops on exporting from Atriuum and Destiny were held last month; those sessions were recorded and Mary Russell and I are working on making on-demand video available.

To participate in the online demonstration, you'll need to be able to use GoToMeeting and to hear audio (via speakers or headphones) from your computer.  You don't need a microphone--participants will be able to submit questions through their keyboards.

Use this link for Exporting from LibraryWorld, Thursday, Nov. 13, 10:00 a.m.:
https://global.gotomeeting.com/join/135134189

Although I've booked 45 minutes for the session, I expect all the important information will be covered in less than half that time.  You're welcome to join from work, from home, or from the road (unless you're driving, of course).  To attend, click on the link above at least 5 minutes before the scheduled start time and follow any prompts to launch Citrix GoToMeeting.  If you have questions about how the online meetings work, you can read the GoToMeeting FAQs or contact the NHAIS Help Desk.

November 3, 2014

Van Delivery News, November 2014

Van Delivery Survey


The first week in November (November 3-7) is the annual van survey. Please count items you place in your van bins (or deliver to your nearby library for delivery) this week .  A copy of the survey form was sent via van recently and a reminder e-mail was sent last week via the NHAIS-ILL Listserve.  This reminder included a copy of the survey form as well.

November Holidays:

The New Hampshire State Library will be closed on the following days in the month of November:

Tuesday, November 11, 2014, in honor of Veterans' Day
Thursday, November 27, 2014, Thanksgiving Day
Friday, November 28, 2014, Day after Thanksgiving

There will be NO VAN DELIVERY on those dates.

For a complete list of all of the holidays the State Library is closed, please visit http://www.nh.gov/nhsl/services/librarians/van_delivery/instructions.html (the van delivery instructions) and scroll down to "NO Van Service".

If for any other reason (e.g. bad weather) van service on a particular route(s) does not operate, libraries will be notified via an e-mail message and this blog. If your library does not receive van service on a particular day, please check your e-mail and this blog before calling the State Library.

Please remember to properly label each item which you are sending via the Van Delivery Service. This will help ensure these items make it to the correct destination in a timely manner.

If you need a refresher on how items should be marked for the van, please refer to the Van Delivery Service - Instructions, http://www.nh.gov/nhsl/services/librarians/van_delivery/instructions.html, and scroll down to number 3 of the guidelines, "Addressing material to be sent on the van".

To print a current van directory list arranged in alphabetical order by library, please use the PDF version which is available at http://www.nh.gov/nhsl/services/librarians/van_delivery/documents/vandirectory.pdf
You will need Adobe Acrobat Reader to view and print this pdf file. If you do not have it installed on your machine, you may down load it for free from http://www.adobe.co.uk/products/acrobat/readstep2.html

Due to the ever increasing load of materials transported by the New Hampshire State Library van delivery system, our vans can reach maximum capacity before the end of a van route, especially following long weekends and holidays. Our drivers can decline to accept materials if they feel they cannot fit them safely on their van. We are also asking libraries to please be aware of volume during times when there is likely to be a problem. You should prioritize your materials to be picked up, in case some items must be left until the next van pick up. That will allow us to immediately transport the most important items as quickly as possible.

If you have any questions you may contact Donna Gilbreth at 271-2060 or Diana DeCota at 271-2206.

Thank you for your cooperation in this matter.

October 28, 2014

Brief NHU-PAC outage Tue 10/28 7:35am

As part of our last-Tuesday-of-the-month server maintenance routine, the NHU-PAC will be offline from approximately 7:35 to 7:50 a.m. today.  Also, there will be a quick (less than a minute) interruption of ILL service around 9 a.m.