November 25, 2020

Reminder - Profiling Deadline is 1 Week Away

NH Libraries who had not previously participated in the current NHAIS ILL System and who now wish to do so must complete the profiling surveys by December 2, 2020.

The full timeline for this implementation and all the links were in the announcement post.

November 24, 2020

Can't answer ILL requests for 3+ days?

There's nothing new here (except as noted in the last sentence) but it bears repeating...if your library will not be able to process ILL requests for 3 or more days in a row, please let NHAIS know the following via e-mail or phone (271-2141):

Name of library
HSA code
Start date for "vacation"
Last date for "vacation"

NHAIS will set your account so requests will skip your location during the period specified.

If you need to stop van delivery, contact (new) the NHSL circulation desk via e-mail or phone (271-2616).

November 20, 2020

What is NH Borrowing?

During October 2020 these titles were the most frequently lent ones in the NHAIS ILL System:

  1. American Dirt by Jeanine Cummins
  2. Never Caught: The Washingtons' Relentless Pursuit of their Runaway Slave, Ona Judge by Erica Armstrong Dunbar
  3.  Crossing to Safety by Wallace Stegner
  4. A Child's Christmas in Wales by Dylan Thomas
  5. The Giver of Stars by JoJo Moyes (same # of loans as #6)
  6. Evicted: Poverty and Profit in the American City by Matthew Desmond (same # of loans as #5)
  7. Braiding Sweetgrass by Robin Wall Kimmerer
  8. In a Dark, Dark Wood by Ruth Ware (same # of loans as #9 &10)
  9. Blood and Thunder: An Epic of the American West by Hampton Sides (same # of loans as #8 &10)
  10. Apeirogon by Colum McCann (same # of loans as #8 &9)

There were a total of 7,376 items lent through the system during the month and of those 63% (4,697) were single requests for a unique title.

November 18, 2020

Makeup Routes - Thanksgiving Week

 Since the NH State Library will be closed for Thanksgiving and the day after, we are going to try to make up the missed van delivery stops earlier in the week.....  Hopefully, every library will get at least one delivery next week.  The proposed makeup routes follow...

Add to SW Route Monday (11/23)


TUESDAY (11/24)

Lakes Region

New Hampshire State Prison
Newfound Regional HS, Bristol
Center Harbor
Center Sandwich
New Durham

North Country

White Mountains Regional HS, Whitefield
White Mountains Community College, Berlin
North Conway
Twin Mountain


New London



Mont Vernon



Southwestern B

New Ipswich

If, for some reason, you would prefer NOT to get a delivery next week, please let me know as soon as possible.

Thank you,

Diana DeCota

November 13, 2020

No NC van Fri 11/13

Heather unfortunately had to cancel her route today but she plans on making up missed deliveries on Monday.

I apologize for the inconvenience. We will be back to our normal schedule in all regions next week.

Charles Shipman
Supervisor, Reference Services
New Hampshire State Library
20 Park St. Concord NH

November 12, 2020

Fixes and enhancements for Thurs. 11/12

The NHAIS ILL System will be offline for up to 15 minutes starting at 10 o'clock tonight (Thursday, Nov. 12) to install numerous fixes and enhancements:

-Numbers that weren’t part of the search term were displaying in front of “Related” suggestions. The unnecessary numbers will no longer display.

-As with Related terms (above), searches that resulted in zero results due to a misspelling displayed a list of “Did You Mean” suggestions that were prefaced with numbers.

With this release, a phonetic lookup will be done if there is not an exact match for the entered term and a suggested term will be displayed with records that match the suggestions.

-The Advanced Search function can be used without a search term if the union catalog (NHU-PAC) is selected as a resource; if only Z-targets are selected, a search term is required. With this release, if only Z-targets are selected, the user will see a notification message saying, “Please enter a search term to start searching” rather than conducting a search that will have zero results.
-If a user opened the Search Resources list ("stack o' pancakes" icon) and then clicked the Please Login button, it seemed like nothing happened because the Search Resources window remained open. The user had to know to close that window to see the login form. This has been corrected: if the Search Resources window is open when the user clicks the Please Login button, the window will close so the login form is visible.
-Two cosmetic display issues have been corrected:
1. In Gallery view, the Request icon wasn’t aligned properly in the grid so has been moved up.
2. On the request form, the Submit and Cancel buttons have been adjusted to remove the shadow line and separate the buttons.
-Patrons were unable to change their e-mail address in their account profile; a “Saved” change didn’t update their record as expected. This was caused by the system expecting First/Middle/Last Name fields to be active, so if, for example, a middle initial wasn’t entered, no changes were saved. This has been corrected.
-Longer library names appearing in the top left of the screen sometimes wrapped to the next line (depending on screen magnification) and overlapped the Home Page icon. Alignment of the library name text has been improved to reduce this problem.
-Authenticating federated search users was resulting in an “Unable to Authorize User!” error when attempting to log in after performing a search. This was due to a caching problem and has been corrected.
-The lender list build process will now consider field 008 position 23 (form of item for most formats except maps and visual materials) for better matching on certain formats. This will allow SHAREit to distinguish books from eBooks and avoid the problem of requests including both formats.
-In the full record display, the 856 MARC tag will show the text in subfield y (Link text) when entered in the record rather than the URL in subfield u (Uniform Resource Identifier).

Full record display based on above MARC record:

If subfield y is not present, the URL in subfield u will display:


November 9, 2020

Van route changes for week of Veterans Day

We’ve worked out a schedule to make a van delivery to every “Wednesday only” library.  Please note that if you normally receive a Wednesday delivery in addition to another delivery day, you will not receive a make-up delivery.

Most of this is straightforward, but there are a lot of Wednesday-only libraries in the North Country, so that region required some juggling.  Please see below.  If you’re not sure which van region your library is in, you can check our directory at

CAPITAL DISTRICT:  The CD route will run tomorrow (Tuesday Nov. 10).

SOUTHEAST:  Center Strafford, Madbury, New Castle, Hampton Falls, Seabrook, Kensington, Kingston and Fremont will receive delivery Thursday, Nov 12.

SOUTHWEST: Chesterfield and Westmoreland will receive delivery on Friday, Nov. 13.

LAKES REGION: Effingham and Freedom will receive delivery on Friday, Nov 13. 

NORTH COUNTRY: This impacts more than just the Wednesday only libraries. 

For all North Country libraries that receive deliveries on Tuesday and/or Thursday, you will receive a delivery Tuesday Nov 10 but not on Thursday Nov 12. 

On Thursday, Heather will deliver to the Wednesday-only libraries, which are Rumney, Warren, Wentworth, Orford, Piermont, Haverhill, North Haverhill and Woodsville. 

Unfortunately that means we won’t be able to deliver twice this week to a few libraries that receive Tuesday/Thursday deliveries, but we wanted to make sure everyone got a van stop despite the holiday, and this was the best way we could come up with using limited resources.

Charles Shipman
Supervisor, Reference Services
New Hampshire State Library
20 Park St. Concord NH

Downloading MARC records with MarcEdit Z39.50/SRU Client

Many of today's integrated library systems have Z39.50 clients built-in, allowing you to search other databases (including the NHU-PAC) and directly pull MARC records into your catalog. For users who do not have a Z39.50 client as part of their ILS but would like to be able to obtain records from the NHU-PAC, Terry Reese's free MARC editing utility MarcEdit includes a Z39.50 client. This post covers installing and using the Z39.50 client included in version 7 of MarcEdit, which has a number of changes from the one in version 6 that was documented here in 2014.

Although MarcEdit can run on several operating systems, the following assumes you're running Windows 10. To obtain the correct download at, you'll need to know whether your operating system is 32- or 64-bit. If your computer was built in the last dozen years, chances are it's 64-bit but here's how to check: Start > Settings (gear icon) > System, then scroll to the bottom and click on About. It'll say whether your OS is 32- or 64-bit on the System (or System Type) line. Download the appropriate file and install it.

Once installed, open MarcEdit and click on the Z39.50/SRU Client icon. (If you don't see the icon, go to Tools > Preferences and make sure Z39.50/SRU Client is one of the selected default programs.) To add the NHU-PAC to the list of searchable databases, go to Actions > Add New Z39.50 Server. Enter NHU-PAC for the name, then enter the host (address/URL), database name, port number, username, and password (this information is at the top of the Options for Downloading MARC Records from NHU-PAC document). Choose MARC21 for syntax and make sure the Show Database box is checked. Click the Save button when done.

When you're back at the main Z39.50/SRU Client window, click Select Database and highlight the database(s) you want to search. Multiple search targets can be selected by holding down the control key while clicking on database names. Click the Select button when done.

Back on the main Z39.50/SRU Client window, you should see the target(s) you selected listed under Query Database. To specify a location to save downloaded records, go to Actions > Preferences. Under Save File Behavior, choose the Prompt to Append or overwrite file button, then click the folder icon next to the Default Save File path, browse to the desired location, and specify a filename. Click Save Settings when done.

Now you're ready to search. Enter your search term(s), choose the appropriate type of search (title, ISBN, etc.) from the drop-down list, and click the green arrow.

By default, the MarcEdit Z39.50/SRU Client displays the first 20 records for your search. You can change the number in the box under Records per page--or just click Get Next 20 near the bottom of the window to add the next 20 records to your search results list.

To see record details, double-click on a title. If the record matches what you're cataloging, you can download it from the list of search results (close the detail screen if it's open). Right-click on the desired entry and choose Download Selected Items. (If you'd like everything on the search results list, there's a Download All Items option at the bottom of the screen.)

When you download a second record you should see a "Would you like to append existing file" message--choose Yes and it should remember to append rather than overwrite your file for the rest of your session. If you choose No, the previously downloaded record(s) in the file will be deleted and replaced by the current record.

Once you've finished adding to your file of MARC records, you may import the file into your ILS so you'll have the records in your catalog. There you can add call numbers and other local information.

If your library is a union catalog participant in the NHAIS ILL System, you could use the file (either straight out of the MarcEdit Z39.50/SRU Client or as processed in your ILS) as a way to add your holdings to the union catalog. The How to send files to Update your NHU-PAC Holdings document covers this.

There are many more things you can do with MarcEdit but the focus of this post is obtaining records from the NHU-PAC. The MarcEdit Help page has links for information on other tasks. Be aware that many of the YouTube tutorials use older versions of MarcEdit.

November 5, 2020

November Holidays - Van Delivery News

The New Hampshire State Library will be closed on the following days in the month of November:

Wednesday, November 11, 2020, in observance of Veterans Day
Thursday, November 26, 2020, Thanksgiving Day
Friday, November 27, 2020, Day after Thanksgiving

There will be NO VAN DELIVERY on those dates.

For a complete list of all of the holidays the State Library is closed, please visit (the van delivery instructions) and scroll down to "NO Van Service".

If for any other reason (e.g. bad weather) van service on a particular route(s) does not operate, libraries will be notified via an e-mail message and this blog. If your library does not receive van service on a particular day, please check your e-mail and this blog before calling the State Library.