Much ado about due dates

Due dates in the NHAIS ILL System are calculated from the day a request is marked Shipped. By default, the system assigns a date 42 days (6 weeks) in the future. You can set different default loan periods for different formats and for renewals vs. initial loans if you fill out the Lending Policy form.

BUT there are times you may wish to have a special due date on an individual request. That's usually when the borrower has requested an extended loan period, often for a book group. Always look for the little push pin icon to the left of the title in the Lender's Pending List--that tells you you should click on the title to see the Borrower's Notes in the Lender's Full Record Display.

You can submit a custom due date at the SAME TIME the status change to Shipped is submitted. You MUST be viewing the Lender's Full Record Display, not the Lender's Pending List, to enter a custom date.

If you realize after the request is Shipped that you should have entered a custom due date, you can usually use Undo Shipped to change the status back to Pending and get a do-over.

Undo Shipped is available until the Date Shipped is over (that's the day you changed the status to Shipped--unless you entered a custom Date Shipped at the same time). Note that Undo Shipped may show as an option on the Lender's Shipped List (which shows all possible options for a request status) but it's only really available for a particular request if you see it on the Lender's Full Record Display.

If you've lost the option to Undo Shipped, you have to wait for the borrower to mark the request Received before you get another shot at changing the due date. Once it's Received, you can choose the Renewed by Lender option.

If you're responding to a Renew Pending request from the borrower, you have the option to enter a custom due date at the SAME TIME you submit the Accept Renewal status change. If you don't submit a custom date with the approval, the system will assign a due date that is 42 days from the CURRENT DATE rather than adding to the original due date. (If you accidentally submit Reject Renewal instead of Accept Renewal, there's an undo for that!)

Now that you know, (with apologies to Cole Porter) do do that "due" voodoo that you do so well. Adieu.

[This post edited 12/14/23 to update a link.]