Quick counts for ILL

Need some ILL numbers for your annual report? Here's the fastest way to see your 2021 borrowing and lending totals in the NHAIS ILL System: go to Staff Dashboard > Statistics > Activity and Request Reports...

...adjust the date range (type dates in with the MM/DD/YYYY format or click the dropdown to choose dates from a calendar), select HTML format (there's nothing wrong with the other format options but HTML is the fastest way to see your numbers), choose Net Activity, and click Submit. (Ignore the "Display each site..." option, which only works for NHAIS administrators.)

You'll see your total counts for lending and borrowing at the top of the page. You'll also see counts for net activity, which simply subtracts borrows from loans; if you have a positive number, you're a net lender. Within each category, requests are divided into Loans and Copies. Loans are returnable requests (nearly all transactions in this system) while Copies are non-returnables (such as photocopies of magazine articles). If you scroll down, you'll see counts for activity with each trading partner (if you'd like to sort results to see who you're doing the most business with, run the report again with EXCEL selected for the format).

The counts reflect requests that were created in the NHAIS ILL System during the specified time period and filled as of the time the report was run. For this reason, you may see slightly different counts if you run the report on January 1 versus January 15 (a request created December 29 may still be Pending--not filled--on January 1 but could be Shipped or Received or even Returned or Complete--all of which count as filled--by January 15). Multi-copy requests count as however many of the requests were filled when the report was run.

An 11-minute video on NHAIS ILL System statistics is available. Need more help with stats? Contact the NHAIS Help Desk via e-mail or phone 603-271-2141.