Annual Report FY2022 Programming Questions

As I’ve informed you before, there are major changes coming to the programming section of the annual report in FY2022 (that’s FY2022, not FY2021).  They’ve finally decided how they’re going to collect this new information and I have included the new questions below.  If you counted those all up and you got 34, you are correct.  There will be 34 programming questions on the annual report in FY2022.  I’m sorry.  This is where I would like to take the opportunity to remind people that this was not my idea.  I would also like to apologize for the delay on getting this out, since I know some libraries are currently two months into FY2022.  The numbers in parenthesis after the program and attendance questions are the age range for which that group of programs is intended.  There is also a ‘general-interest’ category.

     Here’s some relevant definitions:

Program - A program is any planned event directed or overseen by a staff member which introduces the group attending to any of the broad range of library services or activities or which directly provides information to participants. Programs may cover use of the library, library services, or library tours. Programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include film showings, lectures, story hours, literacy, English as a second language, citizenship classes, and book discussions.  If programs are offered as a series, count each program session in the series.  For example, a film series offered once a week for eight weeks would be counted as eight programs.  Each program session should only be counted once, regardless of the number of formats in which it is presented (live or synchronous virtual).

Onsite – Taking place on library grounds.  This includes programs that take place on the lawn of the library.

Offsite – Taking place anywhere other than library grounds.  Examples of offsite programs are a book group that takes place at a local bar or movie screenings that take place in a park.  This is different than outreach.  If you have a booth at the local farmer’s market where people can sign up for library cards, that is outreach, not a program.

Synchronous Virtual Program – This is a program that is streamed live to a virtual audience, meaning that the virtual audience can watch and participate in the program in real time.

General Interest – This is for programs that are not intended for a specific age range.  When it comes to choosing an age range for a particular program, just use your best judgement.

Prerecorded Library-Created Content – This is a recording, or presentation, created by a member of the library staff and posted online without participants having the ability to view the presentation as it is being recorded.  These are treated differently than programs, although a recording of a program that is then posted online asynchronously would count as prerecorded library-created content.

View of Prerecorded Library-Created Content –The count of views of prerecorded library-created content for a period of seven (7) days after the presentation was posted, even if that period extends beyond the survey reporting period (or fiscal year). For presentations made available via Facebook, count unique 1-minute views of each video. For those made available via other platforms, count unique views of each video.

Note: I know that some of these will overlap.  For example, you may have a live program, with a live audience, that you simultaneously stream to a synchronous audience, and then post online somewhere later.  You would only count this as one program session (as a live in-person program for the intended audience range), not as both a live in-person program and a synchronous virtual program.  You would then count and record the attendance separately for the in-person attendees and the synchronous virtual attendees and enter them into their respective categories.  Then the posted video would get counted as one presentation of prerecorded library-created content, with it’s 7-day view count recorded in it’s respective category.

Self-directed Activities – These are informal activities that do not necessarily occur at a specific date and/or time and do not require the supervision or direction of a staff member. Examples of such activities include, but are not limited to: story-walks; take-and-make kits; drop-in activities; maker space stations; self-guided learning activities; informal, patron-led groups or clubs; etc.

Participation for Self-Directed Activities – If you keep track of how many kids take a take-and-make kit or how many patrons engage with a maker space station, etc., this is where you would put that number.  If you do not track this number, since the activities are, by nature, not directed by a staff member, it is OK to put ‘Unavailable.’

Again, I know that this is a lot to take in.  This is why there will not be too many changes to the annual report for FY2021.  One other thing that you should be aware of is that IMLS has recently decided that, if your meeting room is not open to the public, that counts as limited occupancy.  Any weeks where the rest of the library was open but the meeting room was not open to the public would go under Number of Weeks an Outlet Had Limited Occupancy Due to COVID-19.  If you have any questions about any of this, and I’m sure people will, please don’t hesitate to ask.  I’ll try to help with this transition as best I can.

 

Tim Rohe
Reference Librarian/State Data Coordinator
New Hampshire State Library
603-271-2060
603-271-2144 (Reference Desk)
Timothy.M.Rohe@dncr.nh.gov (new!)

 

Live in-person onsite programs (0-5):

Live in-person offsite programs (0-5):

Synchronous virtual programs (0-5):

Attendance at live in-person onsite programs (0-5):

Attendance at live in-person offsite programs (0-5):

Attendance at synchronous virtual programs (0-5):

Live in-person onsite programs (6-11):

Live in-person offsite programs (6-11):

Synchronous virtual programs (6-11):

Attendance at live in-person onsite programs (6-11):

Attendance at live in-person offsite programs (6-11):

Attendance at synchronous virtual programs (6-11):

Live in-person onsite programs (12-18):

Live in-person offsite programs (12-18):

Synchronous virtual programs (12-18):

Attendance at live in-person onsite programs (12-18):

Attendance at live in-person offsite programs (12-18):

Attendance at synchronous virtual programs (12-18):

Live in-person onsite programs (19+):

Live in-person offsite programs (19+):

Synchronous virtual programs (19+):

Attendance at live in-person onsite programs (19+):

Attendance at live in-person offsite programs (19+):

Attendance at synchronous virtual programs (19+):

Live in-person onsite programs (General Interest):

Live in-person offsite programs (General Interest):

Synchronous virtual programs (General Interest):

Attendance at live in-person onsite programs (General Interest):

Attendance at live in-person offsite programs (General Interest):

Attendance at synchronous virtual programs (General Interest):

Prerecorded library-created content:

Views of prerecorded library-created content:

Self-directed activities:

Participation for self-directed activities: